How It Works

Our Remote Online Notary (RON) services provide a secure, fully online experience, making it easier and more affordable to get documents notarized from the comfort of your own home. Unlike traditional notary services, which can sometimes include hidden fees and lack specialized training, we focus exclusively on providing expert, reliable notarizations. With RON, you can skip the hassle of visiting a physical location and avoid unexpected charges. Instead, enjoy a streamlined, private, and professional experience that prioritizes your privacy and delivers quality at a fair price. Here’s a quick guide on how it works:

Pricing

• Remote Online Notarization: $25 for the first notarization stamp. (includes $10 notary fee and $15 technology fee)
• Additional Notarization Stamps: $8 each.
• Additional Signers: $5 per additional signer.
• Witness as a Service: $10 if you need a witness and don’t have one available.
• Fax Services: $1 per page for sending or receiving (USA only).
• Scanning: $5 for up to 10 pages, with each additional page at $0.50.
• Document Printing: $0.20 per page
• Foil Embossed Notary Seal: $25
• Mailing Services: $2 handling fee plus postage (pricing depends on destination and delivery speed).

You will not be charged if for any reason we are unable to verify your identity or notarize your document.

What to Expect

Our remote online notary service is designed to be convenient and secure. Here are a few things you can expect:

• Secure and Private Sessions: Your information is protected with advanced encryption technology.
• Knowledge-Based Authentication (KBA): To prevent identity fraud, we require you to answer security questions based on personal information found in public records.
• Fast Turnaround: Most notarizations are completed in under 30 minutes.
• Certified Notaries: All our notaries are certified professionals who follow state regulations.

Ready to Get Started?

You can book an immediate or future appointment through our notary portal or simply ask for an appointment on our live chat. We’re here to make the process as smooth as possible!

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Our Commitment to You

About Nathan

With two decades of experience as a notary, I’ve notarized thousands of documents, serving both as an independent notary and a contractor for title companies. This work places me at a unique crossroads of legal processes and personal milestones, where I can guide people through pivotal moments—whether they’re buying a home, establishing a power of attorney, or finalizing essential documents. The responsibility and trust inherent in this role drive me to approach each notarization with the utmost integrity and professionalism, ensuring my community is supported with dedicated and reliable service.

I am a licensed Notary Public in Michigan, authorized to conduct electronic and remote notarizations. My credentials are fortified by a $100,000 Errors & Omissions Insurance Policy and a $10,000 bond, offering my clients peace of mind through secure and professional service.

Choosing a professional notary over a friend, relative, or minimally trained shipping store clerk ensures that your documents receive the specialized care they deserve. I have an in-depth understanding of legal standards and state-specific requirements, and I prioritize precision, confidentiality, and a seamless process from start to finish. My approach stands apart from the impersonal services offered elsewhere; I’m committed to getting it right the first time, minimizing errors and delays. For crucial legal matters, engaging a dedicated notary professional provides reassurance and an elevated level of care.

My exclusive use of Remote Online Notarization (RON) software adds a layer of advanced security to the notarization process. RON technology incorporates robust identity verification through multi-factor authentication, ensuring every signer is authentically represented. Each notarization session is video-recorded and securely stored, creating a reliable and auditable record that stands as an additional safeguard against fraud. This level of security and transparency far surpasses what can be provided by casual notaries or quick-service locations, giving you confidence that your documents are managed with the highest standards of trust and professionalism.

Remote Online Notary FAQ

1. What is Remote Online Notarization (RON)?

Remote Online Notarization (RON) allows documents to be notarized online through secure video conferencing. The entire process is done electronically, making it fast, efficient, and convenient from anywhere with an internet connection.

2. How does Remote Online Notarization work?

You’ll connect with a licensed notary via a secure video platform where they will verify your identity, witness the signing of your documents, and apply an electronic notary seal. The notarized document is then returned to you in a secure digital format.

3. What do I need for a Remote Online Notarization?

You’ll need a government-issued photo ID, a computer with a webcam, and a stable internet connection. The notary will verify your identity through the platform’s security features before proceeding.

4. Is Remote Online Notarization legal?

Yes, Remote Online Notarization is legally recognized in many states, including Michigan. The process is secure and follows state and federal guidelines, ensuring your documents are legally valid.

The following states and U.S. territories do not currently authorize their own notaries to perform Remote Online Notarizations (RON): California, South Carolina, Iowa, the District of Columbia, Georgia, Mississippi, North Carolina, Delaware, American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands. While RON services are increasingly recognized nationwide, these specific jurisdictions have restrictions preventing locally commissioned notaries from conducting remote notarizations. However, many of these states and territories accept RON performed by out-of-state notaries, provided those notarizations meet applicable legal standards.

5. What types of documents can be notarized online?

Most documents requiring notarization, such as affidavits, legal agreements, real estate forms, and power of attorney documents, can be notarized online. However, some documents, like certain immigration forms, may still require in-person notarization.

6. How long does the online notary process take?

The entire process typically takes about 15 to 30 minutes, depending on the complexity of your document. We aim to make the experience as efficient as possible.

7. Is Remote Online Notarization secure?

Absolutely! RON uses advanced security measures, including identity verification, encryption, and secure digital storage, ensuring the safety of your information and the legality of your documents.

8. What if I am in a different state than the notary?

Federal law, specifically under the Electronic Signatures in Global and National Commerce Act (E-SIGN) (15 U.S.C. §§ 7001 et seq.) and the Uniform Electronic Transactions Act (UETA), enables the use of electronic signatures and records, including for notarizations, across state lines. This means that as long as a notary is commissioned and authorized to perform Remote Online Notarizations (RON) in their state, and the notarization complies with that state’s requirements, the location of the signatory typically does not impact the notarization’s legality. However, it’s essential to confirm that the recipient will accept a remote notarization, as standards vary by jurisdiction and document type. For example, Michigan Court Forms require a Michigan Notary.

Under Florida Statutes § 117.265(8), Florida allows notarizations conducted by out-of-state notaries, provided these notarizations comply with the laws of the notary’s commissioning state. Additionally, Florida stipulates that, except where otherwise expressly provided, the provisions of Part I of Chapter 117 apply to online notarizations and online notaries public.

Under California Civil Code § 1189(b), any certificate of acknowledgment taken in another place is sufficient in California if it is taken in accordance with the laws of the place where the acknowledgment is made.

According to Colorado Revised Statutes § 24-21-511, a notarial act performed in another state has the same effect under Colorado law as if performed by a notarial officer of Colorado, provided the act is performed by a notary public of that state.

Connecticut General Statutes § 1-57 states that notarial acts performed outside Connecticut for use within the state have the same effect as if performed by a Connecticut notary, as long as they are performed by a notary public authorized in the place where the act is performed.

Per Delaware Code § 4324, a notarial act has the same effect under Delaware law as if performed by a Delaware notarial officer if performed in another U.S. jurisdiction by a notary public of that jurisdiction.

Arizona Revised Statutes § 33-501 recognizes notarial acts performed outside Arizona for use within the state, provided they are performed by a notary public authorized in the place where the act is performed.

Illinois Statutes Chapter 5 Section 255/6 and Chapter 765 Section 30/2 recognize notarial acts performed outside the state by authorized notaries public, provided they comply with the laws of the place where the acknowledgment is made.

South Carolina and Iowa do not accept remote notarizations performed by out-of-state notaries.

9. How much does a Remote Online Notarization cost?

The cost for a remote online notarization is $25 for the first notarization stamp. If you need additional stamps, they cost $8 each. If you have additional signers, there’s a $5 fee per signer. Additionally, if you require a witness and don’t have your own, we offer a Witness as a Service for $10.

10. How do I schedule a Remote Online Notarization?

You can schedule an immediate or future appointment on the notary portal or ask for an appointment on live chat.

11. Are Remote Online Notarizations (RON) safer than in-person notarizations?

Yes. RON includes additional security steps, like verifying your identity through quizzes or biometric scans. The notary also checks your ID during the live video session.

12. Are electronic signatures safe?

Yes. Electronic signatures are more secure than handwritten ones. They include multiple layers of security and leave a digital record of the transaction, which serves as proof that the document was signed.

13. Are electronic signatures legally binding?

Yes. In the U.S., electronic signatures are legally recognized and carry the same weight as handwritten signatures, thanks to the ESIGN Act and UETA.

14. What happens if my notary can’t verify my identity during the online notarization?

If the notary is unable to verify your identity using at least two methods, such as a quiz or ID check, they cannot perform the notarization.

15. What ID do I need to provide for a remote online notarization?

You will need one of the following valid, unexpired photo IDs: U.S. Driver’s License, U.S. State ID, U.S. Passport, U.S. Citizenship Certificate, U.S. Naturalization Certificate, Green Card with Photo, Military ID, or Foreign Passport. Check with your notary or service provider for any specific requirements.

16. How long will the notary keep a record of the online notarization?

The notary is required to keep records, including video footage, for at least 10 years.

17. Can I use Skype, WhatsApp, or FaceTime for an online notarization?

No. These platforms don’t meet the security requirements for storing video or verifying identities during a notarization.

18. What technology is used in a Remote Online Notarization (RON)?

The RON platform will host the video call for your notarization, verify your identity and the identity of any witnesses, process payments, store electronic records and video footage of the notarization, and apply the notary’s electronic signature and seal to your document.

Scanning, Mailing, and Faxing Add-On Services FAQ

Our scanning, mailing, and faxing services are designed as convenient add-ons to complement our remote online notary services. We understand that document handling can require multiple steps beyond notarization, so these additional services aim to make the entire process as seamless as possible. Whether you need to fax, scan, or mail documents, we’re here to help with reliable and efficient solutions to meet your needs from start to finish.

1. How do I send documents for scanning?

Mail your documents to 840 Jackson St #1040, Grand Haven, MI 49417. Standard scanning includes up to 10 pages for $5, with each additional page at $0.50.

2. What is the pricing for faxing services?

Faxing within the USA costs $1 per page for both sending and receiving. Our fax number is (231) 788-9425.

3. How do I receive a fax?

Provide our fax number (231) 788-9425 to the sender. We’ll notify you when we receive your fax and can forward it to your email if needed.

4. Can you print and mail documents for me?

Yes, we offer document printing at $0.20 per page, with an embossed foil notary seal available for $25. Mailing services include a $2 handling fee plus postage, with costs depending on the destination and delivery speed.

5. How are scanned documents delivered?

Scanned documents are sent to the email addresses you provide after the notary session. If you prefer a different method, let us know, and we’ll do our best to accommodate.

6. How can I assure my document is accepted?

A printed document with an embossed foil notary seal can enhance the acceptance of a document, especially for those who may have reservations about electronic notarizations. Some institutions or individuals still prefer physical, traditional indicators of notarization as reassurance of a document’s legitimacy. By adding an embossed foil seal, you address these concerns, ensuring the document meets a broader range of acceptance standards and feels more in line with conventional notarized forms. This added service can help prevent delays or rejections, giving recipients confidence in the document’s authenticity.

7. Can I track the mailed documents?

Yes, tracking options are available for an additional fee based on carrier rates. Let us know if you’d like tracking added to your mailing service.

What is a Notary?

1. What is a Notary Public?

A Notary Public is a state-appointed official authorized to witness the signing of important documents, verify identities, and administer oaths. Notaries help prevent fraud and ensure that documents are executed properly and legally.

2. What does a Notary do?

A Notary Public performs several important tasks including verifying the identity of signers, witnessing signatures, and administering oaths or affirmations. A Notary may also certify copies of certain documents and confirm that the signer understands the contents of the document.

3. How does a Notary verify identification?

A critical role of a Notary is verifying the identity of each signer. This is typically done by reviewing a government-issued ID such as a driver's license, passport, or state ID card. The Notary will ensure that the ID is valid and that the person presenting it matches the details. This step helps protect against fraud and ensures the integrity of the transaction.

4. What types of documents need notarization?

Common documents that require notarization include property deeds, wills, powers of attorney, loan documents, and affidavits. Many legal and financial documents must be notarized to be considered valid and legally binding.

Join Our Team

1. How do I apply to become a Remote Online Notary with your team?

Sign up here. Be sure to include your notary certification and remote notary authorization email from the Secretary of State.

2. What qualifications are required to be a Remote Online Notary?

To become a Remote Online Notary, you must be a certified notary public in your state, and you should have experience using Remote Online Notarization (RON) platforms (we provide free training). We also look for individuals who are detail-oriented, have strong communication skills, and are tech-savvy.

3. What technology do I need to work as a Remote Online Notary?

You will need a computer with a webcam (smart devices like tablets and phones are not sufficient), a reliable internet connection, and access to a secure Remote Online Notarization platform. Familiarity with digital document handling and electronic signatures is essential.

4. Is Remote Online Notarization legal in my state?

Remote Online Notarization is legal in many states, but it’s important to verify your state’s specific regulations. We can provide guidance on what is required if you’re unsure.

5. Do I need to be commissioned as a Remote Online Notary in my state?

Yes, you must be a commissioned notary public in your state and have the necessary credentials to perform Remote Online Notarizations. Each state may have additional requirements to become a RON-certified notary.

6. What are the benefits of working as a Remote Online Notary with your team?

We offer flexibility, allowing you to work remotely from anywhere with an internet connection. You’ll have access to a supportive team, advanced technology, and the opportunity to grow professionally in a rapidly expanding field.

7. How much can I earn as a Remote Online Notary?

Earnings vary based on the number of notarizations you complete. We offer competitive rates for each notarization, and you have the potential to increase your income based on the volume of work you take on.

8. What is the process for completing a Remote Online Notarization?

As a Remote Online Notary, you’ll verify clients' identities via a secure video platform, witness their signatures, and apply your electronic notary seal to the documents. The entire process is done digitally, and you’ll provide the completed notarized document to the client afterward.

9. Is training provided for new Remote Online Notaries?

Yes, we provide comprehensive training on how to use the Remote Online Notarization platform, along with best practices for performing notarizations efficiently and securely.

10. How do I know if I’m a good fit to be a Remote Online Notary?

If you’re a detail-oriented, licensed notary public with a passion for helping people, and you’re comfortable using technology, you’re a great fit for this role! We value professionalism, accuracy, and excellent customer service.